OGS is looking for an experienced and exceptional Executive Assistant (EA) for an exciting opportunity supporting the Air Force's next-generation Intercontinental Ballistic Missile (ICBM) Sentinel Program. This Executive Assistant will directly support Sentinel Air Force Senior Leaders at Hill Air Force Base, Utah. This position will also work with a highly skilled team, providing critical support to managers and employees, assisting in daily office needs and managing general administrative activities, including data collection, data management, measuring and monitoring performance, schedule management, planning, updating government systems, and reporting program status internally to program management.
Responsibilities:
- Substantial and frequent multi-tasking
- Develop and coordinate reports, information papers, and organizational briefings
- Coordinate and monitor action items, tracking suspenses, and responses
- Prepare and maintain agendas, schedule meetings, maintain calendars, and conference room schedules
- Assist with development and implementation of program schedules and project plans
- Use government travel systems to ensure travel is efficiently scheduled
- Plan and execute organizational activities for both internal and external agencies
- Determine customer requirements and translate these requirements into organizational plans
- Analyze business and technical processes to develop and implement new policies
- Develop process measurement metrics to identify indicators for future improvement
Requirements:
- Proven experience as a Senior Executive Assistant or similar role
- 7 years progressive Executive Assistant experrience
- Eligible to obtain and maintain a minimum Secret security clearance
- Intermediate to advanced proficiency with Microsoft Office products (Microsoft Outlook, Word, Excel, PowerPoint, Visio, Project), Adobe, and other common business applications, including managing calendars and schedules
- Highly positive attitude, “team player” mentality, results oriented
- Strong initiative, acute attention to detail, and ability to prioritize workloads and multitask effectively
- Excellent customer service skills – trusted and reliable, prompt and attentive
- Excellent interpersonal verbal and written communication skills, able to communicate clearly and concisely
- Fast learner with demonstrated ability to quickly adapt to emerging requirements
Preferred Education, Experience, & Skills:
- Associate Degree or equivalent certificate + 10 years of related work experience
- BA or BS degree + 7 years of related work experience
- MS + 4 years of related work experience
- ICBM Acquisitions experience
- Active DoD Secret Clearance
- Business Operations Experience
- Agile software tools: JIRA, Confluence
- Classified government IT systems
- Air Force nuclear topic education
Job Type: Full-time
Pay: $80,000.00 - $92,500.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
Education:
Experience:
- Executive Assistant: 7 years (Required)
Security clearance:
Ability to Relocate:
- Hill AFB, UT 84056: Relocate before starting work (Required)
Work Location: In person