Glendora Employment Agency, Inc. is a boutique staffing firm located in the foothills of the San Gabriel Valley. GEA specializes in bringing local job seekers together with local employers. We are currently seeking an Office Manager/Accounting Coordinator for an assisted living facility in Long Beach.
JOB DESCRIPTION:
Oversee the office functions and ensure the day-to-day business operations are complete. Responsible for accounts payable, accounts receivable, resident trust accounts, payroll, and human resources functions.
Duties for this position include, but are not limited to:
· Fact check all accounting data.
· Process accounts payable and receivable.
· Oversee the maintenance of current resident census data.
· Verify resident’s monthly rent, and update profiles as needed.
· Keep current both employee and resident files.
· Processes payroll and track payroll data.
· Process resident medical billing.
· Process any Worker’s Compensation and EDD claims.
· Manages bookkeeping functions of the facility.
· Meet with residents and family members regarding resident accounts.
· Respond to resident’s financial questions and inquiries.
· Complete the month-end closing process and reports.
· Process employee paperwork, including new hires and terminations.
· Oversee the maintenance of personnel files.
· Oversee the inventory of office supplies and equipment, and request supplies as needed.
· Resolve invoice issues and or errors with suppliers and vendors.
· Keep track of petty cash.
· Update insurance verification and benefits.
· Other duties as assigned.
MINIMUM QUALIFICATIONS:
Ideal candidates should possess the following skills/qualifications demonstrated through previous work experience:
· 3+ years of bookkeeping & payroll experience required.
· 2+ years of office management experience preferred.
· Prior customer service experience required.
· Proficient in QuickBooks.
· Proficient in MS Office (Excel, Outlook, etc.).
· Strong verbal and written communication skills.
· Must be responsible and have good organizational skills.
· Knowledge of state/federal requirements governing assisted living facilities highly preferred.
· Possesses or is willing to obtain a current first-aid card.
Position Type: Temp-to-Hire
Schedule: Monday – Friday from 9:00am – 5:00pm
Pay Rate: $25 - $30/hour (Depending on experience)
Job Type: Full-time
Pay: $25.00 - $30.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No nights
- No weekends
Application Question(s):
- Are you currently working?
Experience:
- Bookkeeping: 3 years (Preferred)
- Payroll: 1 year (Preferred)
- Office management: 2 years (Preferred)
Work Location: In person