Job purpose
The primary function of the position is to work with the Property Manager at Redmond Town Center. This position is an administrative function for a commercial manager for a Lifestyle Center. The position will also assist the Property manager with various activities.
Duties and responsibilities
Essential Responsibilities include, and are not limited to:
- Filing tenant files and vendor files
- Answering property phone calls and visitors to the management office
- Coding of property invoices
- Research payments for vendors.
- Help obtain operational and construction bids.
- Assist in preparation of service contracts and AIA contracts.
- Assist with the budget process.
- Open access points on site for vendors as needed.
- Provide administrative support for the Marketing Director
- Assist external marketing director with execution of onsite marketing activations and events including distribution of onsite marketing materials and coordination of operations, security, external vendors, etc. for a successful event.
- Field initial incoming calls re: event sponsorships and not-for-profit onsite events with sponsorship participation
- Enter sales in Yardi PM system and reach out to tenants to obtain sales.
- Tenant and vendor insurance certificate tracking
- Apply Cash Receipts for tenants.
- Review A/R and address delinquency as needed.
- Maintain Tenant contact list in Yardi PM system.
- Maintain Vendor contact list.
- Collect and track HVAC and other maintenance Contracts from tenants.
- Preparation of special projects on an ad hoc basis
Qualifications
- Bachelor’s Degree
- Knowledge of AVID Exchange and Yardi, preferred
- Proficient in Excel & Word
- Basic knowledge of real estate
- The ability to read and interpret complex tenant leases, real estate related agreements and construction contracts.
Interpersonal Skills and Abilities:
- Team player with strong interpersonal skills and the ability to work independently and think outside the box
- Meticulous attention to detail and accuracy.
- Excellent verbal and written communication skills.
- Proactive organizational and task skills
- Flexibility to work on weekends during special events/holidays
Job Type: Full-time
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Experience:
- Customer service: 3 years (Preferred)
Ability to Commute:
- Redmond, WA 98052 (Required)
Work Location: In person