Part Time Assistant to President / CEO
Job Qualifications
· Minimum of a high school degree or equivalent
· Demonstrated previous experience supporting executive-level professionals
· Excellent planning and organizational skills with a high degree of attention to detail
· Intermediate knowledge in Microsoft Office suite
· Ability to exercise sound judgment and discretion when handling sensitive and/or confidential information
· Flexible in responding to shifting priorities
· Real estate background preferred
Physical Requirements
Ability to operate standard office equipment, lift 5-10 lbs, and sit or stand for periods at a time. Ability to navigate stairs or use appropriate accommodations.
Description
The Part Time Executive Assistant provides a broad range of high-level administrative support to the President/CEO and other senior leadership with a high degree of professionalism, initiative, accuracy and independent discretion without specific instructions or procedures.
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Job Responsibilities
- Perform duties and functions as delegated by the President/CEO .
- Set business meeting agendas and attend meetings with the President/CEO.
- Distribute “Action Items” from meetings to respective employees and follow-up on progress
- Schedule various meetings; monitor email traffic; flag important emails and respond directly to emails on President’s behalf when appropriate
- Calendar and personal schedule
- Prepare agendas, take notes, and publish meeting minutes for the following regularly scheduled meetings:
- Executive Meetings
- Recruiting Dashboard Review & Action items – Monday Morning Call
- Assist with recruiting pieces for potential recruits
- Schedule one-on-one meetings with the Leadership Team members (Managers and Assistant Managers) – (bi-monthly rotation)
- Schedule employee performance reviews
- Manage travel itineraries
- Maintain all databases for the President/CEO
- Prepare and submit expense reports
- Understand the goals, values and needs of the company
- Interact with all levels of the Leadership team
- Monitor and pay Board Memberships for renewal and other miscellaneous membership dues and fees
- Assist with tracking registration and attendance for various events and provide support for events as needed
- Help facilitate Top 10 dinners
- Interface with clients, guests and vendors
- All other duties and projects as assigned by President/CEO
Job Type: Part-time
Pay: From $25.00 per hour
Expected hours: 20 per week
Work Location: In person