Adriana Gallardo the Founder and CEO of the leading auto Insurance brokerage company Adriana’s Insurance, is seeking a highly motivated- inspiring individual who has a background in being an executive assistant. We are seeking an individual who has the confidence, enthusiasm, and motivation to assist our CEO with her businesses and personal life as well. This candidate not only will have to travel but also have to have an overall flexible schedule. If you have a mindset of professional growth, leadership, and excelling in one's life, then this is the place for you.
Duties
- Provide high-level administrative support to the CEO
- Manage calendars, schedule appointments, and coordinate meetings
- Prepare and transcribe meeting minutes, memos, and other documents
- Assist with project coordination and follow-up on action items
- Perform data entry and maintain accurate records
- Handle sensitive and confidential information with discretion
- Have a flexible schedule and be able to travel
- Serve as a point of contact for internal and external stakeholders
- Running personal errands as needed
- Attend major events, conferences, and overall network
- Manage phone systems, screen calls, and take messages
-Oversee reports and create presentations for company projects
- Assist with any additional tasks as needed by the CEO
Requirements
- Proven experience as an executive assistant
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) *Overall tech savy
- Strong organizational skills with the ability to prioritize tasks and meet deadlines
- Excellent communication skills, both written and verbal
- Attention to detail and accuracy in all work performed
- Ability to handle multiple projects simultaneously and adapt to changing priorities
- Bilingual in Spanish and English
- Knowledge of Outlook Calendar or similar scheduling software
- Outgoing and fast-learning personality
-Available open schedule
Job Type: Full-time
Pay: $21.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
Experience:
- executive assistant: 2 years (Preferred)
Language:
Ability to Relocate:
- Irvine, CA: Relocate before starting work (Required)
Willingness to travel:
Work Location: In person