ABOUT CAFILM
CAFILM supports its mission to celebrate film as art and education by presenting the annual Mill Valley Film Festival and DocLands Documentary Film Festival, exhibiting film year-round at the non-profit Christopher B. Smith Rafael Film Center in San Rafael, CA and Sequoia Cinema in Mill Valley, CA, and building the next generation of filmmakers and film lovers through CFI Education. Founded in 1978, the Mill Valley Film Festival is a world-renowned 11-day event held every October, screening over 200 innovative US and international films for over 60,000 attendees. MVFF has a stellar reputation as a filmmakers’ festival with a high-profile, prestigious, non-competitive environment celebrating the best in independent and world cinema in gorgeous Northern California.
OUR DIVERSITY, EQUITY, AND INCLUSION COMMITMENT
We strive for a culture where people know they are valued, can bring their whole selves to work free of oppression, injustice, harassment or discrimination, and where they experience belongingness through a common purpose.
POSITION OVERVIEW
We are seeking an experienced and highly organized Executive Assistant to support the Executive Director. The ideal candidate will provide comprehensive administrative support, manage schedules, coordinate communication, manage projects, and handle various other assignments and tasks to ensure the smooth functioning of the executive office.
RESPONSIBILITIES:
- Manage the Executive Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Organize and maintain a schedule of projects, assignments, priorities, and tasks for the Executive Director and the Executive Office.
- Act as a liaison between the Executive Director and internal/external stakeholders, handling correspondence and communication effectively, diplomatically, and confidentially.
- Prepare documents, reports, and presentations as needed.
- Conduct film research in order to prepare the Executive Director for Q&As and interviews during the Mill Valley Film Festival.
- Assist in completing or facilitating special projects as assigned.
- Serve as liaison to the Board of Directors and coordinate and oversee logistical details for board meetings and other key organizational events.
- Manage agendas for regularly scheduled staff and leadership meetings.
- Maintain confidentiality and handle sensitive information with discretion.
- Manage VIP relationships professionally, sensitively, and confidentially as necessary.
- Safeguard sensitive, confidential or proprietary information and documents.
EDUCATION AND EXPERIENCE DESIRED:
- Bachelor's Degree or equivalent education and experience preferred.
- Knowledge of film, film festivals, and motion picture theaters is a plus.
- Proven experience as an executive assistant or similar role, preferably in a non-profit arts organization or in the film industry.
- Exceptional writing, research, organizational and time-management skills.
- Proficiency in office software and excellent communication abilities.
- Ability to multitask, prioritize assignments, and work independently.
- A passion for the arts and a commitment to the organization’s mission.
- Willingness and ability to work weekends and evenings as necessary (the work schedule can be adjusted to accommodate occasional work outside of regular hours) and to work during the entire Mill Valley Film Festival (October 3-13, 2024) and DocLands Documentary Film Festival (early May, 2025).
CAFILM is an equal opportunity employer to all. We celebrate diversity and are committed to creating an inclusive environment. Our policies prohibit discrimination and harassment of any kind based on age, race, color, gender, gender expression, gender identity, religion, sexual orientation, national origin, disability, genetic information, pregnancy, military or veteran status, or any other protected characteristic as outlined by federal, state, or local laws.
Job Type: Full-time
Pay: $66,700.00 - $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Experience:
- Executive administrative support: 3 years (Required)
- film, film program, motion picture theater, or related: 3 years (Preferred)
Ability to Commute:
- San Rafael, CA 94901 (Required)
Work Location: Hybrid remote in San Rafael, CA 94901