Responsibilities:
· Manage and maintain the CEO’s calendar, including scheduling appointments, meetings, and travel arrangements.
· Handle incoming calls and emails, responding appropriately and routing correspondence to the appropriate executive or department.
· Prepare and edit correspondence, communications, presentations, and other documents.
· File and retrieve documents and reference materials.
· Conduct research, collect data, and prepare papers for consideration and presentation by executives.
· Manage and maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing orders for new supplies.
· Greet and assist visitors when they arrive at the office.
· Provide general administrative support which may include but is not limited to photocopying, faxing, mailing, and filing.
· Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, and participating in professional societies.
Qualifications:
· At least 3 years of proven experience as an administrative assistant or secretary.
· Proficient in MS Office (MS Excel and MS PowerPoint, in particular) AND TEAMS
· Excellent time management skills and ability to multitask and prioritize work.
· Strong organizational and planning skills.
· Outstanding communication and interpersonal abilities.
· Associate or bachelor’s Degree: additional qualification as an administrative assistant or secretary will be a plus.
Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Administrative Assistant or secretary: 3 years (Required)
- MS Office (Excel, Word, PP) and Teams: 3 years (Required)
- calendar, including scheduling appointments, meetings: 1 year (Required)
Ability to Commute:
- Rockville, MD 20852 (Required)
Ability to Relocate:
- Rockville, MD 20852: Relocate before starting work (Required)
Work Location: In person