Responsible for scheduling and managing the executive calendars including prioritizing and resolving related conflicts, proactively scheduling important meetings with internal and external individuals. Specifically, this role handles key communications across the leadership team (LT) for 3 executives as well as interactions with other senior executives to ensure disciplined meeting and calendar management.
Organizes and coordinates travel and related requirements to include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports; ensures that all travel arrangements are compliant with the Company’s Travel Policy.
Provides support in arranging meetings including coordinating the agenda, compilation of presentations/information, handling logistics, such as conference registrations, room reservations (internal and external), and local travel. Also, provides hospitality for Senior Management or guests of the department which may include planning, arranging, and confirming all local logistics support.
Providing guidance for general questions from marketing associates
Supporting engagement teams and related efforts and initiatives
Serving as backup for Chief Marketing Officer’s administrative support to cover for vacation/leave
Performing special projects as needed for supported Marketing Leadership and Marketing Operations