The Impact You’ll Make in this Role
This Executive Assistant position will report directly to the Chief Financial Officer (CFO) of Solventum and provide high-level executive administrative, project management, and analysis support.
Here, you will make an impact by:
- Demonstrating exceptional organizational skills and discretion with the ability to prioritize tasks effectively to ensure seamless operations and support to the CFO.
- Exhibiting professionalism, efficiency, and a proactive approach to managing complex schedules, communication, and administrative tasks in a fast-paced and dynamic environment.
- Responsible for calendar management and coordination of multiple complex calendars across the team, including scheduling meetings, events, appointments, and travel arrangements.
- Managing all travel arrangements including flights, accommodations, transportation, and visas.
- Administering travel and entertainment expense submission for CFO, process purchase orders, and monthly departmental expenses and headcount review.
- Coordinating and preparing agendas and logistics for meetings, including room bookings, catering arrangements, and technical support.
- Organizing meeting notes and minutes, identify follow-up actions, and track progress on open items.
- Excellent communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels of the organization.
- Planning and coordinating onsite and offsite team meetings.
- Handling confidential financial information and maintaining files/archives (electronic/physical).
- Willingness to be on-call; high-energy, and a problem-solving attitude.
Your Skills and Expertise
To set you up for success in this role from day one, Solventum requires (at a minimum) the following qualifications:
- Bachelor’s Degree or higher from an accredited university AND Five (5) years of Executive Assistant experience supporting a Vice President or above.
OR
- High School Diploma/GED from an accredited institution AND Ten (10) years of Executive Assistant experience supporting a Vice President or above.
Additional qualifications that could help you succeed even further in this role include:
- Prior experience as an Executive Assistant supporting a SVP, CFO, or CEO.
- Anticipate the needs of the executives and proactively address any issues or concerns.
- Handle confidential and sensitive information with discretion and professionalism.
- Proficiency in using Outlook and OneNote (calendar/meeting minutes), PowerPoint (staff meetings agenda, follow-ups), Concur (travel management), Excel (department budget management), Workday (system approvals, requisition creation) and other tools and technology.
- Exceptional organizational skills and attention to detail with the ability to prioritize tasks and manage time effectively.
- Strong problem-solving skills and the ability to work independently with minimal supervision.
- Flexibility to adapt to changing priorities and deadlines.
Work location: Preferred location Maplewood, MN or Remote USA
Position requires travel to Maplewood, MN on a regular cadence and other locations as needed.
Travel: May include up to 20% domestic/international (depending on work location)
Relocation Assistance: Is not authorized
Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).
Job Type: Full-time
Pay: $90,000.00 - $114,911.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Tuition reimbursement
- Vision insurance
Schedule:
Experience:
- Microsoft Excel: 10 years (Required)
- Microsoft Powerpoint: 10 years (Required)
Work Location: Remote