POSITION: OMEC Office Specialist
QUALIFICATIONS:
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High School diploma or equivalent
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Post-secondary secretarial or business school graduate is preferred.
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Meet all mandated health requirements (e.g., a negative tuberculosis test, etc.)
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Ability to perform complex tasks independently with critical attention to detail
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Prior office experience involving extensive public contact
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Proficient in-office procedures, protocol, and the use of business equipment (e.g., calculators, copiers, computers, software programs, record transfer systems, etc.)
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Proficient in typing, spelling, and the correct use of grammar
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Bilingual communication skills in Spanish and English are preferred
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Understanding of and ability to work with migrant students and their families
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Ability to travel to assignments
Description: A reasonable accommodation may enable a qualified disabled individual to perform the required skills and essential functions.
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Organize, manage, and perform office management and administrative support functions necessary to maintain the OMEC office's daily operations.
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Perform receptionist duties. Acknowledge visitors and determine the reason for their visit. Verify appointments—direct or escort visitors to the appropriate person or office. Report unauthorized persons or suspicious circumstances to the OMEC Director or other appropriate staff immediately.
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Keep the reception area orderly. Keep forms, pamphlets, and magazines properly shelved.
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Perform work requiring independent judgment and discretion. Gather and organize material required to keep OMEC and NWOESC staff informed of pertinent issues.
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Be responsible for keeping informed about OEMC and appropriate support service agency programs.
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Act as a liaison of OMEC staff. Answer questions. Refer inquiries requiring policy interpretation to administrative staff. Respond to requests and complaints promptly, accurately, and tactfully. Protect the confidentiality of privileged information.
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Schedule appointments as directed. Maintain an office calendar.
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Prepare purchase order requests for approval. Submit bills for payment. Sign and verify deliveries to the office. Notify recipients about the arrival of items.
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Collect and process OMEC staff records and forms (e.g., travel logs, attendance reports, leave requests, etc.).
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Collect and maintain staff schedules.
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Cross-train with OMEC office staff to fill in during breaks, interruptions, and absences. Provide training and support for new office staff.
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Implement a management system to ensure the accurate completion and timely filing of reports and other documents within established deadlines.
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Maintain an appropriate filing system to ensure the safe retention of OMEC records.
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Type correspondence, memos, reports, calendars, program announcements, news releases, and other OEMC documents.
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Provide administrative support to OMEC administrators.
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Requisition and maintain an inventory of essential office supplies.
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Periodically review, redesign, prepare, and stock forms used by OMEC staff.
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Help process incoming, outgoing, and interoffice mail. Send and receive faxes.
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Operate all office equipment. Monitor and arrange for equipment maintenance.
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Stay current with computer technology advances and software improvements. Update office procedures. Share knowledge and skills with appropriate staff.
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Attend all mandatory staff meetings. Participate in professional growth activities when requested.
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Serve as a role model for staff and students. Exemplify responsible leadership.
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Perform other specific job-related duties as directed.
LOCATION: Fremont, Ohio
CONTRACT: The position is based on the OMEC calendar Full-time 12 month position
BENEFITS: Paid sick leave and personal leave. Health, dental, vision, and life insurance are available if working over 25 hours/week. Membership in the SERS retirement system
DEADLINE: 8/2/2024