Position Description
The Institute currently seeks a part-time Program Assistant to join our Executive Office team supporting our General Counsel. The Program Assistant will manage the General Counsel’s calendar, travel and expense reimbursements, coordinate meetings and conference calls, and provide back-up support to the Executive Office. The Program Assistant will also be responsible for a wide range of other duties, including but not limited to:
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Managing the contract tracking system.
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Assisting with data privacy compliance program.
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Drafting resolutions and providing support for meetings of the Board of Directors.
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Compiling and maintaining US lobbying compliance data.
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Assisting with member and staff-wide communications relating to various compliance matters.
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Preparing and distributing minutes for weekly all-staff meetings based on inputs from staff
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Managing bar membership and dues and ensuring all are up to date and paid.
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Liaising with our Membership department by assisting with member questionnaires and keeping Protech updated with contacts as well as coordinating member meetings.
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Providing support in other compliance programs, generally.
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Assisting with speaking engagements, including speaker guidance and talking points.
Requirements
Applicants should have a college degree and at least two years of professional experience in a related field. Candidates must exhibit strong command of the English language, and excellent written and oral communication skills. Be able to work independently as well as collaboratively in a team environment; work in a very fast paced, deadline-driven environment, and interact with all levels of staff in responding to a wide range of inquiries. Good organizational skills and attention to detail are also essential. Extensive experience with Microsoft Office and database software.
The hours are flexible with requirements to work 4-5 days per week.
To apply, please submit a cover letter (with salary requirements) and resume in Word format. For more information about the IIF, please refer to our website at https://www.iif.com.
Work Environment
IIF is pleased to provide its staff with a hybrid work environment: staff members are currently required to work in the office Tuesdays through Thursdays but have the option of working remotely on Mondays and Fridays
Equal Opportunity Statement
IIF is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit-based factors. Past and present military service personnel are encouraged to apply.
Salary Range Disclaimer
Please note that the salary information is a general guideline only. IIF considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and business considerations when extending an offer. While base pay is an integral part of our total compensation package, we also place a strong emphasis on providing comprehensive benefits to recognize and support our employees’ contributions, alongside our performance-based bonus program.