What You Will Do
- Provides administrative support needs of the VP up to and including responsibility for routing or answering routine correspondence, preparing communication and other documents, developing presentation materials using graphics and graphs and other reporting duties. Must be able to transmit effective executive communication on behalf of the VP, at the discretion of their leader and as appropriate.
- Proactively maintains and manages calendars for one or multiple Vice Presidents. Ensures that leader(s) are prepared with supporting materials and detailed information for day to day operations and meetings.
- Acts as the contact person for internal and external customers and uses good judgment to respond to requests; may communicate on behalf of the VP(s).
- Produces a wide variety of routine and complex documents, reports, presentations, and other correspondence using advanced skills in Microsoft Office Suite with minimal direction from the Supervisor; organizes and creates orderly systems.
- Works with or provides confidential and sensitive information and exercises discretion concerning its dissemination.
- Coordinates and manages special events, including scheduling dates, sending invitations, providing logistical support, catering, ordering supplies and materials.
- Assists with department budget or expense reports; helps maintain compliance; may perform some analysis or make projections about department budgets; produces spreadsheet reports as requested; may assist in the development of budgets.
- Completes internet research and / or uses internal resources to find solutions to daily problems.
Required Qualifications
- High School Diploma or GED
- 5 years experience as an administrative assistant supporting Sr level leaders
- Proven admin or assistant experience in a matrixed corporate environment
- Demonstrated ability to anticipate priorities, adjust and problem solve on behalf of an executive based on the needs of the leader and the business
- Proficient in MS Office (Word, PowerPoint, Excel, Outlook, Office 365)
Advanced Medical is an integrated healthcare services and medical products company, providing customized solutions for hospitals, health systems, pharmacies, ambulatory surgery centers, clinical laboratories as well as primary care physician offices.
At Advanced Medical we supply clinically-proven medical products and healthcare cost- effective solutions that enhance supply chain efficiency from hospital to home. Advanced Medical connects patients, providers, payers, and manufacturers for integrated care coordination and better patient management
Apply Today!!!
Advanced Medical is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/ handicap status or any other legally protected characteristic.
Job Type: Full-time
Pay: $18.10 - $19.26 per hour
Expected hours: 40 – 48 per week
Benefits:
- 401(k)
- Health insurance
- Paid time off
Schedule:
- Monday to Friday
- Weekends as needed
Work Location: In person