A D.C. Law Firm is seeking an Administrative Assistant-Litigation. The Admin Assistant assists attorneys and paralegals in providing quality legal services to clients including preparation of correspondence, legal documents, electronic and non-electronic court filings, etc. Maintains calendar, schedules meetings, depositions, etc., maintains files and anticipates client needs.
Status: Direct Hire
Salary: $65-105K DOE
What You'll Do:
- Exercises independent judgment in determining priority levels of all work assigned on a daily basis. Assures that high priority items are completed in a timely manner.
- Types, transcribes, revises, modifies and proofreads all correspondence, memoranda, notes, outlines, legal documents, charts, forms, etc., whether from drafts, originals or dictation, prioritizes assignments and meets specific deadlines on projects.
- Files electronic and non-electronic filings with various courts.
- Processes new clients and matters into new business intake (NBI) software system. Prepares and submits conflict check forms, screening forms and new matter request forms through NBI. Sets up engagement letters.
- Maintains and coordinates attorneys’ calendars. including scheduling and reminding attorneys of appointments and various other dates.
- Makes travel arrangements and prepares itineraries.
- Initiates or gathers pertinent materials needed for assignments from files, Records Department, Legal Information Services, etc.
- Reviews and routes incoming mail not marked personal and confidential, if requested to do so. Prepares and processes outgoing mail, arranging for specialized mail or messenger services as required. Ensures all attachments, exhibits, and enclosures are included. Coordinates activities with Office Services, as needed.
- Answers and screens telephone calls. Assists callers independently on a regular basis. Exhibits the discretion to know when to contact the attorney concerning urgent or emergency calls and when to refer to another party.
- Enters and/or releases attorneys’ time, if required. Maintains list of all current billing numbers for assigned timekeepers.
- Prepares and submits expense reports.
- Maintains and organizes digital and hard files on request, working in conjunction with Records Department.
- Assists other administrative assistants with work overflow; knowledge of Trademark practice a plus.
- Perform other responsibilities/tasks as requested.
Job Requirements:
- High school diploma or GED required; one to two years of post-high school education preferred.
- Three to five years of legal support experience, with strong litigation skills, required. Experience in additional practice areas is a plus.
- Knowledge of state, federal and appeal court procedures, including Pacer and ECF filing procedures.
- Proficiency in Microsoft Office Suite, including Word (styles and tables), Outlook, Excel and PowerPoint. Knowledge of NetDocuments, Elegrity, File Trail, Aderant Expert Time, and Chrome River helpful. Ability to use a redlining tool.
- Excellent written (including via email) and verbal communication skills, including grammar, spelling and proofreading.
- High level of organizational skills, with ability to multi-task and independently meet deadlines.
- Ability to deliver superior, professional services to all internal and external clients.
- High degree of confidentiality regarding clients, guests, documents and conversations.
- Flexibility to work overtime when required.
- Typing speed of 55 WPM or greater.
- Hours from 9am -5pm or from 9:30am-5:30pm
- Hybrid work schedule with 4 days in office and 1 remote day.
- Firm has a wonderful firm culture and is a great place to work.
How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.
About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.
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Job Type: Full-time
Pay: $65,000.00 - $105,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
Experience:
- legal: 3 years (Required)
Ability to Commute:
- Washington, DC (Required)
Work Location: In person