BuildLabs Custom LLC is a distinguished luxury home construction company committed to delivering exceptional craftsmanship and unparalleled service in the Hamptons. With a focus on quality and client satisfaction, we take pride in creating exquisite residences that reflect our clients' individual styles and aspirations.
Position Overview: We are seeking a proactive and detail-oriented Office/ Administrative Assistant to join our team in the Hamptons. As an integral part of our office operations, you will play a crucial role in supporting administrative functions, facilitating communication, and contributing to the overall efficiency of our projects. This is an exciting opportunity to be part of a dynamic company that values excellence in both construction and client service.
Responsibilities:
- Administrative Support: Assist in day-to-day office tasks, including data entry, filing, and document organization.
- Communication: Manage phone calls, emails, and inquiries, ensuring timely and professional responses.
- Project Documentation: Assist in the organization and maintenance of project documents, contracts, and correspondence.
- Client Interaction: Provide courteous and professional assistance to clients and partners, fostering positive relationships.
- Supplies Management: Monitor office supplies, place orders, and maintain a well-organized and stocked office environment.
- Meeting Coordination: Arrange and prepare materials for internal and external meetings.
- Collaboration: Work closely with the project management and construction teams to facilitate smooth communication and workflow.
- Technology Proficiency: Utilize Microsoft Office suite and other office tools for efficient document creation and organization.
- Training in Procore: Receive training in Procore, our project management software, to enhance proficiency in project documentation and streamline processes.
- Learning and Growth: This role offers a great opportunity to learn and grow within the firm, contributing to the success of luxury home construction projects.
Qualifications:
- Administrative Experience: Previous experience in an administrative or office support role is preferred.
- Communication Skills: Excellent verbal and written communication skills, with a friendly and professional demeanor.
- Organizational Skills: Strong organizational and multitasking abilities, with a keen eye for detail.
- Tech-Savvy: Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new office software.
- Customer Service: A customer-focused approach with the ability to interact positively with clients and team members.
- Adaptability: Ability to adapt to a fast-paced and dynamic work environment.
- Confidentiality: Discretion and ability to handle sensitive information with confidentiality.
Job Type: Full-time
Pay: From $70,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
Application Question(s):
- Do you have experience working in a construction office?
- Must be able to commute to Bridgehampton year round.
Education:
Experience:
- Microsoft Office: 5 years (Preferred)
- Microsoft Excel: 5 years (Required)
- Office Administration: 5 years (Required)
- Computer: 5 years (Required)
Language:
- Must speak fluent English (Required)
Work Location: In person