Job description
Senior AA Position Overview:
We are looking for a Senior Administrative Assistant to support our key team members. The successful candidate will be a seasoned professional with impeccable organizational skills, attention to detail, and the ability to anticipate the needs of senior staff and management. This position plays a pivotal part in ensuring that our operations run smoothly and efficiently.
Responsibilities:
- Operational Support: Provide administrative assistance to key team members, executive assistants, and senior C-Suite management as required with the goal of creating seamless day-to-day operations.
- Project Management: Organize and update project trackers as assigned. Assist with and/or lead projects, ensuring that objectives are met in a timely manner.
- Document Creation: Prepare, proofread, and edit proposals, reports, and other presentations as needed. Help manage, update records, and organize documentation.
- Meetings and Events: Coordinate and assist in company events, projects and meetings. Assist and/or take the lead with agenda setting[s], participate and take minutes, and follow up on action items as assigned.
- Admin Support: Provide and assist with data entry, document management, and other administrative-related tasks.
- Continuous Improvement: Proactively identify opportunities for administrative process improvement and propose solutions to management to increase the efficiency of operations.
Requirements:
- Minimum of 4 years of administrative support experience, preferably in a senior role.
- Proficiency in Microsoft 365, especially SharePoint, Excel, and Power Point.
- Exceptional organizational skills with an ability to multitask, prioritize, and meet deadlines.
- Strong written and verbal communication skills.
- Ability to work in a fast-paced, high stress environment and can adapt quickly to rapid change.
- Discretion in handling confidential information.
- Detail-oriented with a high level of accuracy.
Note: This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as negotiated to meet the ongoing needs of the organization.
Job Type: Full-time
Salary: $55-65,000.00-Commensurate with Experience.
Expected Hours: 40-50 hours per week with some work at nights and weekends.
Work Location: In office with possibility of a flex/hybrid schedule after completing a ninety [90] day probationary period.
Workplace: Office located in Lutz, Florida
Benefits: We offer a full range of benefits available to full time employees, including:
- Dental
- Health
- Life
- Disability
- Vision
Personal Time Off & Vacation: 5 days of Personal Time Off after the completion of a ninety [90] day probationary period. 10 days of vacation after one year of continued employment.
Education:
Associate degree preferred but not required.
Job Type: Full-time
Pay: From $55,000.00 per year
Expected hours: 40 – 50 per week.
Ability to Relocate:
- Lutz, FL: Relocate before starting work (Required)
Work Location: In person.
Job Type: Full-time
Pay: From $55,000.00 per year
Ability to Relocate:
- Lutz, FL: Relocate before starting work (Required)
Work Location: In person