Work schecule: Mon-Fri 8:30-5:00, currently hybrid (Tue/Wed/Thu) in office
Are you interested in joining a team that is continuously innovating to create the best experiences for members? Would you like to work for a company that has been rated a top employer and best place to work across the Northeast year over year? Do you want to be part of a company that is committed to giving back to the community?
At AAA Northeast, as we continue to grow, our mission remains the same: helping and serving is a way of life. It’s why we’ve earned the trust of millions, and why AAA Northeast has remained a resilient and reliable brand for over a century.
Provides complex administrative support in a variety of functions to an executive, multiple departments, or a business line. Responds to complex issues and problems and refers only the most complex issues to higher-level staff. Schedules and coordinates meetings, travel, and other group activities. Manages executive and business line budgets.
What you will do:
-
Provides administrative support by communicating and/or coordinating management instructions with various individuals and/or departments. Frequently communicates on sensitive issues exercising judgement and discretion.
-
Maintains executive and/or departmental calendar: schedules and confirms appointments, arranges for meeting rooms or facilities, makes and confirms travel plans.
-
Administers departmental budget process, including processing invoices, preparing and submitting expense reports on behalf of the executive, assist with annual budget process, and/or manages departmental payroll process.
-
Screens visitors, phone calls, emails, or physical mail. Maintains confidentiality of sensitive information.
-
Collects and interprets data to prepare reports.
-
Mentors other administrative staff and may provide oversight.
-
Manages supply inventory for executive and/or department.
-
Prepares agendas or presentations, attends meetings with executive, and takes, transcribes, and distributes notes or minutes.
Education
Bachelor's Degree Required
Experience
Administrative support Required and Executive administrative support Required and Customer service Required
Licenses and Certifications
AAA Northeast is proud of our diverse culture, fostered by the many talents, skills, passions, and expertise of our employees. We are an equal opportunity employer. We do not discriminate in recruiting, hiring, or promotion based on race, color, creed or religion, national origin, sex, age, sexual orientation, veteran’s status, gender identity or expression, disability, genetic information, marital status, pregnancy, or membership in any other protected class. We thrive when our team members bring their whole selves to work.