Job Title: Scheduling Coordinator
Job Type: Part Time
Location: Remote-WEST COAST
At Aba Your Way, it is our mission to encourage our clients to take accountability for their path in life and to give them the confidence to believe that anything is possible. At Aba Your Way, we use a Contemporary approach to help children get in touch with who they are by encouraging creativity, using their voices, setting goals for themselves and achieving them!
Job Summary
The ABA Scheduler is responsible for coordinating and managing the schedules of clients and therapists to ensure efficient and effective delivery of ABA therapy services. The scheduler will work closely with clients, families, and therapists to accommodate their needs while optimizing resource utilization.
Key Responsibilities
- Schedule Coordination:
- Create, manage, and adjust schedules for ABA therapists and clients.
- Ensure all therapy sessions are accurately scheduled and documented.
- Monitor and track changes in client or therapist availability and update schedules accordingly.
- Coordinate with therapists and clients to reschedule missed or canceled appointments.
- Communication:
- Serve as the primary point of contact for scheduling inquiries from clients, therapists, and families.
- Communicate any changes in schedules promptly to all relevant parties.
- Maintain clear and professional communication with clients, therapists, and other staff members.
- Data Management:
- Maintain accurate records of schedules, client information, and therapist availability in the scheduling software.
- Generate and provide scheduling reports as needed.
- Ensure compliance with HIPAA and other confidentiality requirements.
- Problem Solving:
- Address and resolve scheduling conflicts and issues promptly.
- Identify and implement solutions to optimize scheduling efficiency.
- Work collaboratively with the clinical team to ensure client needs are met.
- Administrative Support:
- Assist with administrative tasks such as answering phones, responding to emails, and other office duties as needed.
- Support the clinical team with coordination of client intake and discharge processes.
Qualifications
- Education: High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Experience: Previous experience in scheduling, administrative support, or a related field; experience in a healthcare or ABA setting is a plus.
- Skills:
- Excellent organizational and time-management skills.
- Strong communication and interpersonal skills.
- Proficiency in scheduling software and Microsoft Office Suite.
- Ability to multitask and work under pressure in a fast-paced environment.
- Attention to detail and problem-solving skills.
- Fluent English and Spanish Required
Working Conditions
- Environment: Remote
- Physical Requirements: Ability to sit for extended periods, use a computer, and communicate effectively over the phone and in person.
Benefits
- All part time positions earn PTO
- Paid day off for your birthday
- 2-4% performance based annual raises
- Opportunity for advancement
How to Apply
Interested candidates should submit their resume to [info@aba-yourway.com ].
Job Type: Part-time
Pay: $20.00 per hour
Expected hours: 15 – 20 per week
Benefits:
- Flexible schedule
- Opportunities for advancement
- Paid orientation
- Paid sick time
- Paid time off
- Paid training
- Referral program
- Work from home
Healthcare setting:
- Private practice
- Telehealth
Work Location: Remote