Job Summary
Based in Boyers, Pennsylvania, the Business Support / Project Coordinator position, is responsible for providing support to the GRE Facility and Project Management Group for both business administrative activities and project coordination activities. The incumbent will be responsible for the day-to-day administrative support of the Iron Mountain facility management and project management teams. Additionally, the position will support both teams in coordinating project schedules and other project and maintenance administrative functions. The position will require constant communication and interaction with both internal and external customers as well as vendors and suppliers. The incumbent will report to the Boyers Director, Property and Facility Program Management.
The candidate will demonstrate experience, functional knowledge, and skill in
- The Google G Suite and/or Microsoft Office software packages with an emphasis on spreadsheet creation and management at or above an intermediate level.
- Administering the GRE FM onsite procurement process, generating w/os, receiving of deliveries, and completing the invoicing process, working closely with our designated CBRE Facility Coordinator to ensure accurate entries and reporting.
- Generation of customer billing documents for utilities and labor outlined by lease requirements and coordinating with the finance team so invoicing is correct.
- Generate and Maintain GRE facility environmental reporting files for delivery to customers to meet SLAs.
- Maintain GRE FM files for archival library and audit purposes.
- Assisting with the development and review of Methods of Procedures (MOPs) Standard Operating Procedures (SOPs), project scopes, and process documentation, for tracking and managing projects as well as daily operations and process improvement initiatives.
- Participating as a knowledgeable team member of the Boyers Global Real Estate team
- The ability to learn and operate the facility management work order, project management, and business administration software systems in support of the GRE business operation.
- Interacting with various other internal groups such as Core business operations, IMDC, and GSRS to coordinate customer and vendor visits and reserve necessary logistical items.
- Demonstrating the capability to read, understand, and apply standard documents affecting real estate projects, including but not limited to agreements/contracts, leases, work letters, project charters, and a basic understanding of surveys and drawings.
- Interfacing directly with internal and external customers to support the development of project requirements. Support the preparation of project scopes, project delivery resource requirements, cost estimates, budget tracking, work plan schedules & milestones, and risk identification.
- Support the Request for Proposal process to include bid analysis.
- Supporting project delivery process for smaller projects.
- Tracking progress of projects against goals, objectives, approved budgets, and approved timelines. Reporting status and variances. Creating action plans to meet objectives, budget and schedule.
Education, Experience, Compensation, and Other Requirements
Education
- Associate degree in business administration strongly preferred
- High School Diploma with equivalent and related field experience is acceptable.
Experience
- The candidate should have a minimum of 5 years working in business support, administrative or project coordination.
- Strong Excel Experience.
Job / Physical Requirements/Qualifications:
- Minimal travel (less than 10% a year)
- Willing and able to work overtime as required.
- Must have valid driver’s license
#OPS
Job Type: Full-time
Pay: $21.00 - $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Parental leave
- Referral program
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Ability to Commute:
- Boyers, PA 16020 (Required)
Work Location: In person