Our client is a real estate company seeking an Administrative Assistant with strong administrative and customer service skills to join their team. This is an in-office temp to hire position in downtown Washington DC.
Status: In office
Salary: $20.00-21.00 hourly
What You'll Do:
- Serve as the administrative support to assigned team members by coordinating, facilitating, and communicating their individual, group, and company-wide activities.
- Manage daily executive calendar while prioritizing inquiries and trouble-shooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
- Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on behalf of management team.
- Coordinate travel arrangements such as air, hotel and transportation while maintaining all receipts for expense reports.
- Prepare and process expense reports, invoicing, spreadsheets.
- Organize meetings, including scheduling, coordinating conference space, and organizing catering when necessary.
- Answer phones in a polite and professional manner, forward accurate and detailed messages, facilitate conference calls and, as appropriate, disseminate general information to callers.
- Ordering, restocking and maintaining office supplies
- Assist in preparing presentations.
- Establish and maintain appropriate filing systems, both manual and electronic; handle confidential files and reports with discretion.
- Create, update, and maintain departmental databases when appropriate.
- Complete special projects to support assigned area.
- Prepare both internal and external mail, including special handling packages via courier, FedEx, and USPS. Distribute daily mail to team members.
Job Requirements:
- Compose various correspondence, documents and reports using proper format, punctuation, grammar, diction, and style.
- Demonstrate strong initiative and self-motivation.
- Ability to manage, organize and prioritize multiple tasks while meeting deadlines.
- Demonstrate sound judgment and make independent decisions in routine situations.
- Interact with employees, visitors and vendors with poise and diplomacy.
- Interpret instructions in written, oral, and diagrammatic or schedule form.
- Advanced proficiency in Microsoft Office software, specifically Word, Excel, and PowerPoint.
- Type a minimum 60-WPM with accuracy.
- Ability to perform business related mathematical calculations.
- Strong verbal and written communication skills.
- Demonstrate strong attention to detail and proofreading abilities.
- Ability to work independently and in a team environment.
- Maintain strict confidentiality.
- Work indoors approximately 90% of the time and outdoors 10% of the time.
- Operate personal computer and other office equipment.
- Ability to lift up to 25lbs.
- Work overtime as business needs deem appropriate
How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Staffing Services is an equal opportunity employer.
About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.
Palmer Google Reviews = 4.8 stars, visit online to see what other Palmer candidates have to say about us. You are more than just a “number”!
Job Types: Full-time, Temp-to-hire
Pay: $20.00 - $21.00 per hour
Schedule:
Experience:
- Administrative: 2 years (Required)
Ability to Commute:
- Washington, DC 20004 (Required)
Work Location: In person