Abby Hetherington Interiors is looking for an Administrative Assistant to join its team located in Bozeman, MT. Abby Hetherington Interiors is a fast-paced environment where bold ideas are encouraged and excellence in design is required. The ideal candidate will be a self-starter who values attention to detail and efficiency but also enjoys collaboration and supporting a team.
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. The successful candidate will provide administrative support to our office of Project Managers and Interior Designers, ensuring the smooth operation of our daily activities. This is an excellent opportunity for someone who can stay organized and prioritize multiple tasks in a fast-paced environment.
Essential Job Functions:
Office
Answer phone/emails, facilitate appropriate contacts , take messages, and follow up
Run errands to support daily operations
Communicate with local IT companies to upkeep office equipment and internet up to date
Ensure supplies are well-stocked and organized, taking weekly inventory and making purchasues
Tidy and upkeep the office as needed
Schedule design meetings with reps and vendors
Help coordinate travel arrangements for designers and project managers
Keep install bins stocked and organized
Work with project managers to schedule photo shoots
Assist planning office parties, holiday gifts, and other events
Maintain inventory repository
Design:
Pick up samples and items locally as requested by designers
Prepare and ship packages to vendors and clients
Place samples orders
Sign up for and maintain trade accounts
Organize project materials
Assist with preparation for client meetings
Requirements:
Administrative or related office experience
Reliable transportation - must be able to drive to assist with installs, help clients, and run errands
Strong multi-tasking ability
Proficient with Microsoft Office and Google Workspace
Must be able to lift 50 lbs and comfortable moving large object and furniture
Maintain confidentiality and handle sensitive information with discretion.
Job Type: Full-time
Pay: $25.00 - $30.00 per hour
Expected hours: 30 – 50 per week
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
Ability to commute/relocate:
- Bozeman, MT 59715: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- What color do you get when you combine yellow and blue
Work Location: In person