UnCommon Farms helps producers across North America control their destiny by providing a comprehensive business management and implementation system that delivers the relationships, training, and leverage needed to drive success for generations to come.
We are hiring a full-time Executive Assistant to the CEO. This dynamic role demands a high-performing go-getter with a “get it done” attitude and requires an administrative professional with a strong background in executive support. The ideal candidate will anticipate needs, think critically, and offer solutions to problems with a high level of discretion, professionalism, and confidentiality. This position offers a hybrid work arrangement, including working up to two days per week at our Brighton, IL headquarters.
What you will do:
· Use analytical skills to assist in spending forecasts, expense tracking, and budget analysis by working closely with the CEO and finance team, identifying cost-saving opportunities, and ensuring financial goals are met.
· Coordinate communication between the CEO and board members, external stakeholders, and internal leaders, ensuring timely responses and follow-ups.
· Prepare regular reports for the CEO on project status, key milestones, and performance metrics.
· Create strategy document drafts, documenting amendments and changes to the strategy.
· Liaise with internal and external executives on various projects and tasks.
· Understand the CEO's goals and priorities to align tasks accordingly.
· Prepare materials for board meetings, including agendas, presentations, and reports.
· Manage the CEO’s calendar, schedule appointments, and coordinate meetings.
· Prepare reports, presentations, and other documents as needed.
· Coordinate board and external guests travel, accommodations, and meals.
· Coordinate all staff meetings and communications as well as all executive meetings on and off-site.
· Coordinate any off-site board and external stakeholder functions as directed.
· Handle correspondence, emails, and phone calls on behalf of the CEO.
· Organize and maintain files, records, and documents.
· Prioritize trust, integrity, and ethical conduct.
· Uphold the integrity and reputation of the CEO and the organization.
Requirements:
· Bachelor’s degree or administrative professional certification is required.
· Minimum 5+ years’ experience in an administrative role directly reporting to a senior executive or team.
· Experience overseeing budgets and expenses, preferred.
· Experience developing internal processes and filing systems, preferred.
· Experience working with a Board of Directors is required.
· Excellent computer skills/usage, including Microsoft Office Suite (Word, PowerPoint, and Excel).
· Familiarity with agriculture is a plus.
· Some travel may be expected for meetings, conferences, board and executive activities.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Tuition reimbursement
- Vision insurance
Schedule:
Education:
Experience:
- Microsoft Excel: 5 years (Preferred)
- Microsoft Powerpoint: 5 years (Preferred)
- administrative professional: 5 years (Required)
Ability to Relocate:
- Brighton, IL 62012: Relocate before starting work (Required)
Work Location: Hybrid remote in Brighton, IL 62012