Temp to Hire
Order Admin/Administrative Assistant Sr
1st Shift: 7-3:30pm (Mon-Fri)
POSITION SUMMARY:
- With general supervision, responsible for administrative duties of moderate scope and complexity which requires independent judgement and familiarity with applicable procedures.
RESPONSIBILITIES:
- Following established procedures, perform administrative duties. Responsibilities may include some or all of the following:
- Order entry – keystroking into *** ERP Systems
- Quote status, follow-up activity and processing
- Purchase order review and processing
- Customer portal management – download/upload RFQ’s, Purchase Orders, Execution reports
- Credit/Add Bill processing
- WAWF submissions
- CAVs processing and status updates
- Enter and manipulate data on spreadsheet, data base or file management programs and perform a broad range of typing projects.
- Gather data and perform basic mathematical calculations.
- Collect, prepare, review and distribute documents as required. Proofread and correct grammatical, typographical, compositional, or data errors.
- Provide assistance in the administration of assigned activities.
- Conduct inquiries into specific problems, such as delays, to assure objectives are being met.
- Interface effectively with functional departments, teams and customers. Screen calls, respond to routine questions and receive and/or escort visitors.
- Maintain accurate and up-to-date files and record systems. Receive reports and take appropriate action as needed.
- Schedule appointments and make routine travel arrangements.
- Schedule group meetings requiring coordination of travel, meeting room setups, menus and hotel accommodations.
- Maintain confidential records and reports.
- Order stationery and supplies. Perform other related responsibilities.
JOB REQUIREMENTS:
- Two years related office experience or demonstrated ability to perform described responsibilities. Ability to accurately type 50 wpm, where applicable. Personal computer skills preferred.
- Fluent in Microsoft Office programs (MS Word, MS Excel, MS Powerpoint, etc.)
- Knowledge of terminology in functional area.
- Must demonstrate effective verbal, written and interpersonal communication skills.
- Ability to work effectively with others and be a participative team player.
Job Type: Contract
Pay: $23.65 - $28.49 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: On the road