Executive Assistant Job Description
Job Summary:
executive assistant, with responsibilities including calendaring, travel arrangements, correspondence, and other administrative functions. Will professionally represent Leader as requested and in all associated responsibilities. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.
Duties:
- Manages calendar for Leader(s), scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc.
- Answers/screens incoming calls, taking messages and routing calls as appropriate. Retrieves voice messages as requested. Greets and assists visitors. Professionally represents Leader(s) and Advent Health in all communications and as requested at meetings, events, etc. Communicates effectively and appropriately based on visitor needs and age level.
- Provides administrative and secretarial support including opening and disbursing Leader’s incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc.
- Schedules and organizes meetings and events, both on- and off-site; orders provisions as appropriate, prepares agendas and takes/transcribes meeting minutes, distributing as appropriate.
- May assist with budget tracking, contracts, etc.
- May serve as committee member and/or lead/supervise various work teams including other administrative staff.
Qualifications:
- Two to four years minimum experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role
- Excellent computer skills in word processing, spreadsheets, and databases, using programs such as Microsoft Outlook, Word, PowerPoint, Excel, Access, etc.
- Meet ever-changing and multiple deadlines, managing day-to-day workflow
If you are a proactive individual with excellent multitasking abilities and a passion for supporting executives in a dynamic environment, we invite you to apply for the Executive Assistant position. Join us in our mission to drive success through effective administrative support.
Job Type: Full-time
Pay: $22.00 - $32.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No nights
- No weekends
Experience:
- Microsoft Excel: 2 years (Required)
- Microsoft Powerpoint: 2 years (Required)
Ability to Commute:
- Orlando, FL 32803 (Required)
Ability to Relocate:
- Orlando, FL 32803: Relocate before starting work (Required)
Work Location: In person