ADMINISTRATIVE ASSISTANT
Job Summary
- Performs a variety of administrative duties for the community office and residents.
General Accountabilities
- Composes and produces business correspondence, reports, and related materials or guides the work of other staff who produce these materials.
- Reviews and signs materials, as authorized.
- Edits documents produced by others.
- Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
- Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
- Serves as an internal resource to administrators or staff on departmental and company procedures.
- Researches information, as requested, and relays official interpretations.
- Performs administrative duties associated with scheduling and coordinating meetings.
- Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
- Records and summarizes minutes for typing and distribution.
- Researches and gathers data for departmental reports.
- Conducts preliminary analysis of data.
- Recommends report content and format to display findings most effectively.
- Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.
- Tracks and monitors assigned budget expenditures and reports on variances.
- Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
- Oversees office operations.
- Implements changes or enhancements to procedures to improve productivity, efficiency, and service.
- Supervises office employees and/or intern workers, as assigned.
- Schedules, assigns, and prioritizes workloads by setting appropriate deadlines.
- Monitors employee performance on a regular basis.
- Ensures timely completion of unit's work.
- Position duties and work schedule may change according to business needs at any time or as instructed by management.
- Assist the manager in collection activities, including but not limited to making phone calls and delivering door-to-door notices.
- *The Company reserves the right to add or change duties at any time.
Job Qualifications
- Minimum Education: High School
- Minimum Experience: 1-2 Years
- Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
- Preferred Education: Bachelor's Degree
- Preferred Experience: 3 Years
- Preferred Field of Expertise: Combined secretarial and administrative experience in a business environment
Job Type: Full-time
Pay: $19.00 - $21.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Customer service: 1 year (Preferred)
Ability to Commute:
- Saint Paul, MN 55119 (Required)
Ability to Relocate:
- Saint Paul, MN 55119: Relocate before starting work (Required)
Work Location: In person