20 Best Payroll Coordinator jobs (Hiring Now!)

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Senior Project / Administrative Coordinator

Cleveland Brothers Landscaping Corinth, NY

Quick Apply

Job Details

Full-time $20 - $24 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Bilingual
Accounts receivable
Microsoft Excel
Accounts payable
Tax accounting
Payroll management
Microsoft Office
Administrative experience
QuickBooks
Construction
Landscaping
2 years
Time & attendance systems
Communication skills

Full Job Description

Cleveland Brothers Landscaping is a family-run business that originated in Corinth and has been in operation since 1988. We are presently in our 36th year! We have evolved into a company that currently employs over 65 people. We offer Lawn Maintenance Packages, Fertilizing Packages, Landscaping and Snow Removal services in the following communities (and surrounding areas); Glens Falls, Queensbury. S. Glens Falls, Hudson Falls, Fort Edward, Hadley, Lake Luzerne, Corinth, Greenfield Center, Wilton, Saratoga Springs, Gansevoort, Kingsbury and Latham. We are proud of our reputation to our customers, both big and small.

We’re searching for a talented Senior Project / Administrative Coordinator to join our team.

Pay Range: $20 - $24 an hour.

Job Overview: The Senior Project / Administrative Coordinator reports to the Company President and provides support in bidding, project and overall office administration. The Senior Project / Administrative Coordinator is flexible and efficient, detail-oriented, works with minimum supervision, and does not mind pitching in with whatever is needed to get the job done for the Company.

Responsibilities and Duties:

· Schedules bids for the President; provide design assistance as needed.

· Reaches out to existing and prospective customers via email and phone on behalf of the President.

· Invoices customers for Sprinkler and Landscaping jobs.

· Helps to track and reconcile purchase orders for project assignment and cost-tracking / cost-saving purposes.

· Responsible for ensuring time cards and timesheets are completed accurately and signed for all employees; assigned as costs to the appropriate customer invoice, and then collated for submission to weekly payroll processing.

· Tracks above tasks in spreadsheets and reports for review by the President.

· Provides administrative and reporting support for the President; coordinates Company office and administrative work with other office employees supporting the Owners and the Company.

· Project Implementation Coordinator for new online time-tracking system, onboarding all employees as users and ensuring that all employees understand and consistently use the new system.

· Assists Owners with ordering supplies and coordinating deliveries.

· Answer phone calls in a polite and professional manner, directing calls and messages appropriately.

Other projects as assigned.

Qualifications:

EDUCATION, EXPERIENCE AND SKILLS REQUIRED

Minimum of 2 years of experience as a Senior Project / Administrative Coordinator for a landscaping or construction business; or in a similar role.
Minimum of 2 years of experience in Accounts Payable, Accounts Receivable and financial report creation.
Self-motivated, proactive, and forward-thinking, with the ability to work independently.
Advanced knowledge of Microsoft Excel, MS Office and timekeeping platforms.
Working knowledge of QuickBooks.
Diplomatic, tactful, and able to maintain Company confidentiality.
Exceptional attention to detail and organizational skills.
Strong work ethic and willingness to collaborate with all team members.
Excellent written and verbal communication skills.
Ability to effectively communicate with individuals at all levels, both internally and externally.
Strong multitasking skills in a fast-paced team environment.

This job description is provided for informational purposes only and is subject to revision as organization needs require.

LANGUAGE SKILLS

Must be able to speak, read, write, and understand the primary language(s) used in the workplace; bilingual skills a plus. Ability to read, analyze, and interpret general business information, including but not limited to Organization policies and procedures. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as percentages, tax / accounting data, etc.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

● Must be able to remain in a stationary position for a prolonged period of time during a work shift.

● Constantly positions and moves to perform essential job duties.

● Frequently moves material and equipment weighing up to 25 pounds across and around work areas with or without assistance.

● Proper lifting and safety techniques required.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office work environment: for the most part, ambient room temperatures, lighting and traditional equipment as found in a typical office environment.

Weekly Work Schedule:

Monday – Friday, 8 AM – 5 PM.

If this position describes your talents and experience, and you know that you can help drive the continued success of our company, then we want to hear from you! Please send your resumé, salary requirement and cover letter telling us why you’re the best candidate for this position.

EOE

Local Candidates Only.

No Phone Calls or Third-Party Recruiters.

Disclaimer: Cleveland Brothers does not accept unsolicited assistance from search firms / employment agencies / third-party recruiters for any of its employment opportunities. Please, no phone calls or emails to any employee of Cleveland Brothers about this opening. All resumes submitted by search firms / employment agencies / third-party recruiters to any employee at Cleveland Brothers via-email, the Internet or in any form and/or method without a valid written search firm agreement in place for this position will be deemed the sole property of Cleveland Brothers; no fee will be paid in the event a candidate is hired by Cleveland Brothers as a result of the unsolicited referral or through other means.

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Schedule:

10 hour shift
8 hour shift
Monday to Friday

Application Question(s):

What is your hourly pay requirement?
Are you authorized to work for any employer in the United States?

Experience:

Project / Administrative Coordinator: 2 years (Preferred)
QuickBooks: 2 years (Preferred)
Accounts receivable: 2 years (Preferred)
Microsoft Office: 2 years (Preferred)
Payroll management: 2 years (Preferred)
Time & attendance systems: 2 years (Preferred)
Landscaping or Construction: 2 years (Preferred)

Shift availability:

Day Shift (Required)

Ability to Commute:

Corinth, NY 12822 (Required)

Ability to Relocate:

Corinth, NY 12822: Relocate before starting work (Required)

Work Location: In person

Quick Apply

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