Job Information
State of Tennessee Job Information
Opening Date/Time
05/21/2024 12:00AM Central Time
Closing Date/Time
06/03/2024 11:59PM Central Time
Salary (Monthly)
$2,825.00 - $3,525.00
Salary (Annually)
$33,900.00 - $42,300.00
City, State Location
Tiptonville, TN
LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF CORRECTION, NORTHWEST CORRECTIONAL COMPLEX, LAKE COUNTY
Qualifications
Education and Experience: Graduation from a standard high school and experience equivalent to substantial (five or more years of) increasingly responsible full-time clerical work including, at least, one year of property control experience.
Necessary Special Qualifications: A valid motor vehicle operator¿s license may be required for employment in some positions.
Examination Method: Education and Experience,100%, for Preferred Service positions.
Summary
Summary: Under direction, is responsible for property control work of considerable difficulty; and performs related work as required.
Distinguishing Features: This is the second class in the Property Officer sub-series. An employee in this class is responsible for maintaining the inventory of departmental in-use and surplus property. This class differs from that of a Property Officer 1 in that an incumbent of the latter is responsible for property control at a major institution or assists an incumbent in this class in accomplishing a department-wide property control function.
Responsibilities
Monitor Processes, Materials, or Surroundings:
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Monitors the movement of property to ensure property and equipment is properly located and stored.
Thinking Creatively:
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Designs spreadsheets for tracking inventory to ensure accuracy.
Developing Objectives and Strategies:
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Develops plans for 100% annual year end fiscal inventory.
Documenting/Recording Information:
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Documents any discrepancies concerning state tagged equipment.
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Maintains current information on all state issued items.
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Enters information into state database to meet the needs of daily operations.
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Stores and modifies any information with state tagged assets and/or vehicle inventory.
Processing Information:
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Compiles information to prepare a variety of records and reports that pertain to state inventory objectives.
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Processes changes in electronic database including but not limited to location changes, serial numbers, property tag numbers and model numbers of equipment.
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Verifies that periodic random inspections are conducted and inventory is accurate.
Handling and Moving Objects:
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Moves material and equipment to meet the needs of inventory related tasks.
Coordinating the Work and Activities of Others:
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Coordinates with upper management, peers, and assigned subordinates to facilitate equitable workload dissemination.
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Coordinates workload with internal and external business partners as required to facilitate timely and accurate task completion.
Performing General Physical Activities:
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Performs general physical activities such as climbing, lifting, and balancing to meet the needs of inventory related tasks.
Getting Information:
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Obtains information to ensure effective control of property and all procedures are followed according to policy, procedure and guidelines.
- Receives information from various sources to tag new purchases or relocate current property.
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Receives information from supervisor concerning performance goals and objectives.
Monitoring and Controlling Resources:
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Controls the issuance and placement of state property tags.
Communicating with Persons Outside Organization:
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Communicates with external business partners by telephone, in written form, e-mail, or in person to inform them of daily operations, issues and/or concerns.
Interacting with Computers:
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Uses office productivity software including but not limited to word processing programs, spreadsheet programs, presentation software, web-based e-mail programs, and search engines.
Identifying Objects, Actions, and Events:
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Identifies work priorities to ensure the most important work is completed first based on work load.
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Categorizes data and equipment to ensure compliance with departmental, state and federal guidelines.
Interpreting the Meaning of Information for Others:
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Interprets a variety of current rules, regulations, policies, procedures, and documentation for internal and external business partners to facilitate understanding, enhance communications, and ensure compliance.
Updating and using Relevant Knowledge:
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Stays up to date on the best practices in the field of property inventory.
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Maintains up to date knowledge on software applications.
Communicating with Supervisors, Peers, or Subordinates:
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Communicates with supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person to inform them of daily operations and/or concerns.
Resolving Conflicts and Negotiating with Others:
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Resolves simple conflicts without supervisory input to ensure timely and efficient performance and maintain positive working relationships.
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Maintains a respectful and productive work environment within the assigned work unit to minimize disputes and facilitate performance.
Inspecting Equipment, Structures, or Material:
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Inspects various equipment and vehicles for defects or malfunctioning equipment to ensure operational status.
Analyzing Data or Information:
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Analyzes property records for accuracy.
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Analyzes equipment condition or data to determine age of equipment for recommendation on a replacement schedule.
Scheduling Work and Activities:
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Schedules and conducts inventories to ensure compliance with departmental, state, and federal guidelines.
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Schedules meetings with internal and external business partners to keep all parties informed on current processes.
Establishing and Maintaining Interpersonal Relationships:
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Establishes interpersonal relationships with external business partners to ensure open dialogues exist and to facilitate coordination and unified effort.
- Maintains a professional working relationship with peers, assigned subordinates, and with upper management to ensure smooth and effective team operations.
Organizing, Planning, and Prioritizing Work:
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Incorporates last minute and unscheduled tasks into current workload to ensure timely and accurate completion of work.
- Organizes and prioritizes personal workload and the workloads of assigned subordinates using calendars, lists, and other facilitators to ensure timely and accurate completion of work.
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Delegates tasks to assigned subordinates based on the competencies they possess.
Coaching and Developing Others:
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Mentors less experienced co-workers in their work.
Performing Administrative Activities:
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Performs day to day tasks such as entering personal time, responding to e-mails, phone calls, and other correspondence as required and processing paperwork.
Operating Vehicles, Mechanized Devices, or Equipment:
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Operates vehicles to complete daily tasks.
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Operates forklifts to relocate property and materials.
Evaluating Information to Determine Compliance with Standards:
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Uses relevant information to determine disposal process for property and equipment to ensure compliance with departmental, state, and federal guidelines.
Controlling Machines and Processes:
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Operates a variety of office equipment including but not limited to copies, scanners, digital cameras, calculators and fax machines.
Developing and Building Teams:
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Models effective performance for co-workers and assigned subordinates to provide a role model, encourage success in others, and enhance trust.
Selling or Influencing Others:
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Influences assigned subordinates using identified individual motivational factors to increase job performance productivity.
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Influences external business partners to increase productivity.
Competencies
Competencies:
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Dealing with Ambiguity
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Learning on the Fly
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Priority Setting
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Time Management
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Standing Alone
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Action Oriented
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Drive for Results
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Perseverance
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Customer Focus
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Integrity and Trust
Knowledge:
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Administrative and Management
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Communications and Media
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Customer and Personal Service
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Law and Government
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Clerical
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Computers and Electronics
Skills:
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Active Learning
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Active Listening
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Critical Thinking
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Learning Strategies
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Reading Comprehension
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Speaking
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Writing
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Instructing
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Persuasion
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Service Orientation
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Complex Problem Solving
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Judgment and Decision Making
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Management of Material Resources
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Time Management
Abilities:
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Oral Comprehension
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Oral Expression
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Time Sharing
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Written Comprehension
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Written Expression
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Arm-Hand Steadiness
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Multi-Limb Coordination
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Wrist-Finger Speed
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Extent Flexibility
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Gross Body Coordination
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Gross Body Equilibrium
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Static Strength
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Sound Localization
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Speech Clarity
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Speech Recognition
Tools & Equipment
- Personal Computer
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Telephone
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Printer
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Copy Machine
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Fax Machine
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Motor Vehicles
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Scanners
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Calculator
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Two-Way Radio
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Pallet Jack
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Forklifts
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Dolly/Flatbed Carts
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Digital Camera
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Hand Held Scanner
