Overview:
We are seeking a detail-oriented Human Resources Assistant to join our team. The ideal candidate will support the HR department in various administrative tasks and ensure the smooth running of daily operations.
Duties:
Under the direction of the Human Resources Manager this position is responsible for the following duties:
- Act as the point person for applicant questions and information flow between the organization and the job candidate.
- Assist with the sourcing, recruiting and selection process. Supports recruitment process with resume screening, interview scheduling and candidate job offers.
- Maintain applicant appointment schedule as well as schedule of drug and alcohol screening.
- Monitor background checks completion, verify driver license history at hire and annually, and assist in new hire orientation preparation.
- On first day of new hires’ orientation day assist with collecting required employment information such as I-9's, preparing ID’s, etc.
- Provide administrative and payroll preparation support to Payroll and Training staff as needed.
- Assist in scheduled appointments, meetings and conferences with employees to discuss personnel issues.
- Ensure payroll and HR system employee records are complete and are updated regularly.
- Maintain employee documents related to grievances, performance evaluations, pay rate changes, etc. scanned and indexed to employee electronic records chronologically and to paper files as needed.
- Coordinate communications between outside vendors, suppliers and administration. Maintain business office inventory and equipment by checking stock for needed supplies as needed.
- Maintain daily calendars, and monitor requests for time off . Update Daily Work schedule as needed.
- Maintain reportable and non-reportable accidents with and without injuries and related records.
- Assist with the preparation of Employee Separation Notice and forwards to payroll personnel and or other departments.
- Contributes to Employee Newsletter by writing articles, distributing or gathering information for the publication.
- Maintain up to date knowledge of HR practices and compliance with federal, state, and local employment laws and regulations.
- Perform other duties as assigned.
Requirements: Must maintain a high level of confidentiality. Ability to work independently under general instructions on a wide variety of special projects, completing assignments within deadlines with a high degree of accuracy. Ability to adapt to change and meet deadlines. Must agree to submit to drug and alcohol screen and background check.
Joining our team as a Human Resources Assistant offers the opportunity to grow within the HR field, gain valuable experience, and contribute to the success of our organization.
Penn Auto Team is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and employment applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws. Reasonable accommodation is available for qualified individuals with disabilities.
Job Type: Full-time
Pay: $23.00 - $28.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
People with a criminal record are encouraged to apply
Language:
License/Certification:
- Driver's License (Required)
Ability to Relocate:
- Philadelphia, PA 19112: Relocate before starting work (Required)
Work Location: In person