JJob Title: Event Coordinator Assistant
Reports Directly to: Conference Solutions Manager.
Cross-supervision is provided by the Event Planner.
Department: Conference Solutions
Responsibilities:
Fulfill reservation requests using Reserve (Room Reservation System).
Handle service inquiries for already booked conference rooms.
Be aware of event schedule and building activity.
Assist in preparing pre and post planning meeting files (estimates, diagrams, etc.)
Conduct planning meetings in the absence of Event Coordinator
Coordinate orders for additional/outsourced services.
Act as a liaison for event needs with vendors and other site entities.
Enforce policies and procedures related to reservations.
Attend mandatory meetings, trainings, events, and complete in-service curriculum requirements Perform other duties as assigned.
Additional Responsibilities:
Assist the Event planner with day-to-day activities and responsibilities as needed. Oversee the day-to-day operation.
Cross train with staff.
Hospitality Core Competencies:
Professional and friendly interaction with clients under stress.
Team player mentality, respecting colleagues, sharing workload, and fostering trust.
Effective multitasking to achieve objectives.
Enthusiastic, adaptable, and detail-oriented with a focus on successful resolution
Efficient time management skills
Effective communication including understanding verbal and non-verbal cues, and active listening.
Strong interpersonal skills displaying cultural awareness and creating memorable experiences.
Problem solving abilities with initiative to resolve issues.
Strong Technical Skills are a bonus.
Job Type: Full-time
Pay: $60,000.00 - $65,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
Schedule:
Work Location: In person