Job Summary:
We are seeking a highly organized and detail-oriented Office Manager to join our team. The Office Manager will be responsible for overseeing the day-to-day operations of our office, be ready to be completely hands on in ensuring smooth workflow and efficient processes. The ideal candidate will have experience in a medical office setting and possess excellent computer and interpersonal communication skills and be very pleasant
Duties:
- Managing front desk, and day to day operations of the office including answering phone calls, and responding to inquiries
- Schedule appointments and managing patient flow and help staff with check in and check out as needed
Training and hiring staff such as for receptionist and for prior authorizations and medical assistants. Doing performance evaluation for staff and feedback for professional improvement on a regular basis
Communicating with billing staff on a regular basis to ensure claims are submitted in a timely manner and accurately and respond to them on a regular basis with medical records if needed or patient insurance or prior authorizations issues etc, also doing and handling patient payment plans.
- Maintain inventory of office supplies and order as needed and implementing cost saving measures for clinic. Handle incoming and outgoing mail and packages
Ensuring the clinic adheres to Compliance and regulations with changing health care laws and quality assurance
Technology management with the phone and internet and with the EHR systems ensuring proper utilization by staff, also trouble shooting technical and operational issues.
Coordination with various health care providers like other doctor offices, hospital and nurses to ensure seamless patient care and manage referrals.
Developing and implementing protocols for handling medical and other emergencies and developing protocols for smooth operation of equipment and staff
Community outreach with building relationships with referring physicians offices and health care organizations.
Skills:
- Previous experience in a medical office setting is NEEDED
- Excellent computer literacy skills, including proficiency in Google Suite (Docs, Sheets, Slides)
- Strong organizational skills with the ability to prioritize tasks effectively
- Attention to detail and accuracy in all aspects of work
- Exceptional communication skills, both written and verbal with doctor, patients and staff
- Ability to multitask and work well under pressure
- Strong calendar management skills
This is a full-time position with competitive pay. We offer a comprehensive benefits package including retirement plan options, and paid time off. If you are a motivated individual with a passion for providing excellent administrative support in a healthcare setting, we would love to hear from you.
Please note that all positions at our company are paid positions. To apply for this position, please submit your resume and cover letter highlighting your relevant experience.
Job Type: Full-time
Pay: $55,000.00 - $58,000.00 per year
Benefits:
Experience:
- Medical office management: 2 years (Required)
Ability to Commute:
- Dallas, TX 75237 (Required)
Ability to Relocate:
- Dallas, TX 75237: Relocate before starting work (Required)
Work Location: In person